Last updated 1 October 2019

The following Terms & Conditions apply to all bookings at The Loft Adelaide. Special offer terms may vary or be subject to change without notice. All booking enquiries please use online form here.

 

Hire Fees
The following hire fees apply to all bookings to be paid on deposit.
Monday – Thursday
The Main Loft $450 | The Lounge Loft $450
Friday – Sunday
The Main Loft $650 | The Lounge Loft $500
Full Venue $1150 any day
All hires incur a minimum spend, please see FAQS or download our function info kit here for current pricing.

Deposits
Venue hire fees are required in full within 7 days of confirming your booking, together with minimum $500 deposit towards your minimum bar spend *pending package and guest numbers. Payments & Deposits are non-refundable.

Bookings & Confirmation
To confirm your booking, we require the completed Terms & Booking Form to be returned to us along with your fee & deposits within 7 days of making a tentative booking. All bookings will remain tentative until such time that full deposit is paid & form returned. If the deposit & booking form is not received, we may release the date to other prospective clients. Custom quotes are valid for 14 days.

Venue Hours
The venue is available on the day of your event up to 2.5 hours (guaranteed) before the start of your event, included in your hire. Earlier time is pending availability and extra cost may apply. Prior entry & access times are arranged beforehand with management and confirmed in writing. The venue is fully licenced 7 days from 7.00am – 3.00am Monday – Sunday.

Hire Includes
Exclusive venue, event duration up to 5.5 hours (ex. setup) all facilities, a full cocktail setup including cocktail furniture, lounges, bar stools, white linen, trestle tables, our lighting, sound & AV, bar staff & general operations. Additional hours, labour or part thereof will be charged extra. All functions are prepaid in full. Final fees and remaining balance is due 28 days prior to event. See below.

Additional Services & Extras

• Security —  is a requirement as per our licence, and will be charged at the subsidised rate of $30ph. See below.
• DJ Hire — $85 per hour. Minimum 2 hrs.
• DJ equipment, mixing services, mic — POA
• Extra Activities Available — POA
• Additional Staff — $45 per hour. Minimum 2 hours
• BYO Catering — Food is optional and BYO/External Catering is allowed. A surcharge of $100 applies to all catered bookings. Venue supplies trestle tables and black tablecloths included. A separate prep room is available if required (sink, power, tables) however NO kitchen facilities for cooking/warming are available onsite.
• Additional Deep Cleaning — $250
• BYO Decor & Hire Items — We encourage all bookings to remove any extra items brought in by them (including hire items) at the end of their contracted booking times, however next day pickup for any large items may be arranged pending availability and prior written confirmation. Please let us know should you think this might be the case for your event. *Surcharge applies should the venue need to open specifically for you, and a staff member assigned to supervise next day pick-ups. All remaining items must be removed during this time.
• Miscellaneous — Please note that certain types of events may attract a refundable security deposit, other conditions or requirements at the discretion of management eg. 18ths, 21sts, bucks. Please check upon enquiry. All bookings include up to 5.5hrs exclusive venue hire upon booking; shorter events & functions are very welcome, however please note the same minimums will apply.

Cleaning
General cleaning is included in the cost of the function. If excessive mess and deep cleaning is required, additional charges will be incurred as above. You will be notified immediately and payment due within 7 days of the event. Please note that glitter, confetti, sequins or artificial petals etc. are prohibited and the additional cleaning fee will be charged upon unauthorised use of items.

Payment of your Account
Final fees for your event, including any minimums, packages, security or extras will be invoiced to you and payment is required in full 28 days prior to the event. Additional guests can still be added afterwards, see next. We accept payment by Visa, Card, Cash, Bank Transfer, By Phone. We are: Frappe Australia Pty Ltd ABN 16 603 403 603, t/as The Loft Adelaide.

Beverage & Food Options
See our function pack as details vary and may be subject to change. Drink packages must be for duration of function unless approved otherwise. Minimum numbers required for some Bar options, may vary.

Final Attendance Numbers
Final number of guests are required upon payment of your account, however additional guests can be added and paid for up to 7 days prior to the event. Changes made within the 7-day period may incur additional charges. Any on-the-night extras must be paid upon departure of your event.

Cancellation & Agreement Policy
When a confirmed booking is cancelled prior to the event, there will be a full loss of hire fees, deposits and all payments made. Fees towards a booking are 100% non-refundable. When booking at The Loft Adelaide you agree to the terms and conditions herein.

BYO Decor
You may decorate the venue or Hire items to suit your theme eg. balloons, backdrops, flowers, pedestals, games etc. pending the following restriction. No drilling, stapling, sticky tape or hammering allowed, and no damage to walls or building either before, during or after the event. Only use BlueTac or 3M hooks if required to attach anything to walls or venue. All decorations must be removed upon conclusion of event, unless prior written permission from management is given and alternate arrangements are made. Candles are allowed in tall vases or votives only.

BYO Catering & Food
Food is optional and BYO/External Catering is allowed. A surcharge of $100 applies to all catered bookings. Venue supplies trestle tables and black tablecloths are included if required. A separate prep room is available if required (sink, power, tables) however NO kitchen facilities for cooking/warming are available onsite.Insurance certificate required, see terms for details. Staff or Food Waiters not included.

Access
Guest entry via Grenfell Street, and Elevator access to Level 3. Should you require loading/unloading of items, there is back-alley access to the back of the building for pick-up and drop off only. Please let us know beforehand should you intend to use the service entrance, supervision may be required.

Toilets

Unique heritage Toilets are located on Level 5 for guests (elevator access). Ample signage is available. At times, Staff toilets on Level 3 may be used by guests by prior arrangement with management, and pending numbers.

Insurance
The Loft Adelaide will not be held responsible or pay any premiums on any insurance policies against injury, damage to or loss of equipment, merchandise or personal property of guests or third-party suppliers left on the premises prior to, during or after a function. All third-party suppliers must carry their own $10M public liability insurance and any other relevant insurance they require.

Responsible Service of Alcohol

All staff are trained and follow ‘Responsible Service of Alcohol’ and by law may refuse to serve alcohol to any person that is deemed intoxicated. Underage Guests (Under the age of 18 years) Underage guests will only be permitted in the venue if accompanied by a legal guardian at all times.  All underage guests must leave the premises by 12am.

Lost Property

The Loft Adelaide will not accept responsibility for any damage or loss of property left on premises prior, during or after the function. This responsibility lies solely with the client.

Miscellaneous

Special Offer terms may vary. No GST applicable. Public Holidays incur 20% surcharge. Please note some events may attract a refundable security deposit or special terms as mentioned above.

Audio Visual
We will endeavor to assist with any audio-visual requirements needed for the event. These things take time and patience. We ask that everything is tested well prior to the date of the event so any issues can be ironed out with plenty of time to spare. We will not take responsibility for things not working if they haven’t been tested prior.

Proof of Age
All guests will be required to present identification at the door. We only accept Australian Driver’s Licence, Australian Proof of Age or a Passport.

Security

Security at point of entry Level 3 is a requirement as per our licence and will be charged extra at the subsidised cost of $30 per hour for duration of the event. Minimum 4 hour booking. Typically 1 per 95 pax, but may vary.

Damage to Property

The client is responsible for the conduct of all guests and will take full responsibility for any damage to persons or property caused by client or guest. If any furniture, equipment or other part of the venue is damaged/broken, the person responsible for the function is financially liable; cost of repairs will be forwarded to them and payment required within 7 days.

Client Responsibility
The client is required to inform all relevant personnel involved in attending the function of these terms and conditions. All terms, services, pricing is subject to change without notice.

 

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